Hug Minutes
HUG MINUTES – 8TH September 2008
PRESENT
Kerry Conner, Tony van Dyk, Alan Flynn, Phil Patterson, Bob Wilton, Gene de Marco, Robert Thurston, Trevor McKeown, Tom Williams, Brendan Bayliss, Bill Dittmer, Hughan McKay, Blair Wilmhurst.
APOLOGIES
Tom Williams for absence from last meeting, Bill Dittmer for being late.
MINUTES HUG MEETING 18TH AUGUST
Read by Alan Flynn who moved they be accepted as a true and correct record, seconded Kerry Conner.
MATTERS ARISING
• An e-mail was read by Kerry from Tony Heywood regarding the ambulance service having instigated a set of operating procedures regarding access onto the aerodrome. The new runway designations are to be used by locals until published in the NZAIP.
• Robert Thurston had put in an apology with two people, who both forgot to mention it at the meeting
• Tom Williams mentioned he had not received a copy of the previous minutes
• Tony Heywood has sent Alan a PDF of security signage available for purchase, if representatives choose the appropriate one(s) he will order them.
• HUG hope the council will come back to the group before any permanent decision is made on the location of a new fuel installation.
• Alan Flynn carried out more research into a fire appliance for the aerodrome and suggested that a “wet fire tender” (a 2 ton capacity) which fits onto a trailer or ute may be the best option. Manning of the appliance could become an issue with regards to legal requirements, although Brendan suggested it could come under the authority of a rural fire service. If HUG want council support, it was suggested we need to formally ask council for assistance, and Tom added that before doing so, we should have a solid presentation of how it is going to be run.
• Phil is to write a formal letter to council outlining:-
HUG as the successor to HAAG
Date of the HUG AGM (February / March 2009)
Newsletter being sent to all users
Numbers in the fuel survey
• Phil is to organise a meeting with Kerry and Tony Laing regarding mowing procedures
MINUTES HUG/COUNCIL MEETING 27th AUGUST 2008
Read by Kerry Conner who moved they be accepted as a true and correct record, accepted Tony van Dyk
MATTERS ARISING
• Drag Racing dates deferred to general business
• Development sites – Apparently the council are waiting for a Becca Carter report on developing the site before anything will occur.
GENERAL BUSINESS
• Bob Wilton presented the Motorplex view on holding drag racing on the aerodrome and their long term plan (5 years) of building a purpose built facility but are having difficulty in getting an answer from council as to the location to build.
Bob Wilton left at 2028 hours
Motorplex time on the aerodrome runs out in March 2010 and if they have nowhere to go by then they will be quite happy to vacate the aerodrome. So far only a burn out competition for 13th September has been approved by council, running from 1500 to 1800 hours.
The HUG did not see any of the Motorplex proposed dates for the 2008 / 2009 season having any conflict of interest with aerodrome activities and therefore the dates below were approved:
22 & 23 November 2008,
27 & 28 December 2008,
31 January & 1 February 2009
and 14 & 15 March 2009
Bill Dittmer wants to see the number of drag racing days brought back to the original approval of 5 per year, he is to find documentation supporting this for the next meeting.
Tony van Dyk mentioned the fact no NORDO aircraft or gliders are permitted to fly when a drag racing event is in progress. Phil is to organise a meeting with Kerry, Gene, Tony van Dyk, Hugh Jury, Tony Heywood and Bob Wilton to formalise operations so that ALL aircraft are able to fly during a drag racing event.
•Kerry read an e-mail from Abel Tasman Air in Motueka asking for individuals or the HUG to make a submission regarding resource consent to approve a further 10 years of drag racing on the Motueka Aerodrome. The HUG decided that it would be better for individuals to make a submission if they wished rather than as a group. Kerry has the forms available if anyone wishes to do so before 19th September.
•Phil proposed a secretary be appointed to take the minutes of meetings and distribute to all users. Alan nominated Kerry Conner, seconded Gene de Marco.
•The minutes of HUG meeting and HUG/Council meetings will be distributed via e-mail to all users the month following the meeting.
•WEBSITE UPDATE
Alan still requires images and statistics on local aircraft.
Grant Thompson of Trust House has said they will host the website free of charge.
Alan Flynn moved a motion for everyone at the meeting to equally reimburse Gene for his expenses in securing the domain names for the website. The motion was carried and Alan will calculate the cost to all. Alan suggested Council be asked to fund subsequent years’ costs, estimated to be in the region of $150 p.a.
The website will go live as soon as more information is obtained and the HUG has viewed and signed off on it at the next meeting.
•HUG representatives are to ask council to see a users mail out list to check if it is up-to-date, as it appears some users are not getting the council newsletters.
•HUG representatives to attend HUG/Council meeting on 24th September are Kerry Conner, Trevor McKeown, Tony van Dyk and Phil Patterson.
•Next HUG meeting is to be held at the Vintage Aviator Workshop in Kemp Street, Wellington on 6th October 2008 at 1500 hours
Meeting closed 2120 hours
