Hood Aerodrome

PRESENT
Kerry Conner, Tony van Dyk, Alan Flynn, Phil Patterson, Jeff Sayer, Gene de Marco, Robert Thurston, Trevor McKeown, Tony Heyward, Brendan Bayliss, Bill Dittmer, Hughan McKay, Sean Camp, Harry Stechman, Murray Johnson

APOLOGIES
Tom Williams, Jonathan Hooker, David Holmes

As representatives were present from the ambulance, fire and police the minutes of previous meeting were deferred.

EMERGENCY PLAN FOR HOOD AERODROME

Police
• The police have a plan for day to day operations and then a separate plan for airshows
• The plan is to cordon off the accident site and treat as they would a serious car accident.
• The first on the scene must take control, they can’t have anyone rushing in doing what they like.
• Would like a list of people on the aerodrome who can handle an accident scene so they can use these people for assistance

Fire
• They rely on their own standard operating procedures
• Their issue is the lack of water available down South Road with which to fight a fire
• The fire service have first control of an accident site and when deemed safe they hand over to the police
• Request that operators do not hesitate putting in a call for help

Ambulance
• They have put into place a set of standard operating procedures for meeting the Lifeflight aircraft

Outcomes of the Discussion
• Council need to put a hard track through the Griffiths block for emergency services access to the motor-cross track.
• Paul Walker is writing an umbrella emergency plan for the aerodrome. The HUG is on the list of organisations to receive a draft plan
• Water MUST be available along South Road, with at least a 100mm pipe
• Number the perimeter gates so that emergency services can be directed to the best entry point
• Supply an up-dated contact list of people on the aerodrome
• Have procedures for emergency services ingress and egress from the aerodrome
• Police
o Who should I be talking to?
o Where can they set up a base?
o All aircraft to have radio’s and then they can broadcast a particular runway is closed
o Liason and communication with operators

Emergency Services representatives then left the meeting and Tony Heyward (Airport Manager) discussed further issues.

MOWING PROCEDURES
• A meeting was held with Phil Patterson, Kerry Conner, Tony Heyward, Tom Williams and Tony Laing and the following procedures are to be implemented when mowing the aerodrome.
o Runway 10/28 is to be mown in two halves, with the seal separating the two blocks being mowed.
o Both grass runways 06/24 will be mown along their full length
o Only non-active runways shall be mown when aircraft are operating
o Mowing, where possible is to be carried out Monday to Friday

• The mowing procedures will be included in the new contract which is up for renewal in July 2009.
• The council are also looking at new areas to be mowed, around the new terminal, a wider taxiway, re-aligning the parallel taxiway and the mowing of the proposed new manoeuvring area.
• Tony Heyward asked the HUG reps present at the meeting about the need for the proposed runway 14/32. Those present advised Tony that their preference was for the proposed manoeuvring area rather than the 14/32 runway as this would be far better suited to the needs of the vintage and sport aircraft.
• Tony also mentioned the new water supply going in along Mania Road and the airline development work which should be completed by mid-Dec.
• Eagle may advertise for staff shortly (ticketing, baggage handling etc)
• There has been no update on the security fencing for the aerodrome from government, therefore we are still waiting for improved fencing around the public car park
• A general tidy up around the aerodrome was asked for. Motorplex have been approved meeting until early Feb, if they have to vacate the aerodrome after the airline begins operating all their equipment must go too.
• Tony H was going to contact Alan McGuiness to remove his two derelict cars from the aerodrome.
• Tony approved a Hood Aerodrome website sign to be mounted at the main entrance
• Jeff Sayer is to check the serviceability of the grey telephone post by Craig Stobb’s hanger
• Ian Davies and Hamilton Ruback are the only ones to access the aerodrome from Mania road
• Super Air must access their hanger by driving around the aerodrome on the external road
• No one is to walk around the aerodrome, this is to discourage non-aerodrome users from doing the same.
• It was suggested that David Hopman be invited to the next HUG meeting

Tony Heywood then left the meeting.

CORRESPONDENCE
• Alan reported that the council were not prepared to sponsor the Hood Aerodrome website, therefore he is looking at other options.

Alan moved a motion that – “If HUG or the website is ever disbanded, ownership shall revert to Gene de Marco for first right of refusal.”
Carried
• Wes mentioned inaccuracies in the website and Alan is still waiting for feedback as to what these are, so he is able to correct them.

GENERAL BUSINESS
• Phil asked for a softly, softly approach from HUG representatives whenever dealing with the council. Alan had a concern with adopting this type of approach in that he feels the HUG representatives should be letting Council know that there are outstanding issues that need urgent attention (e.g. the water down South Road and opening up hangar sites) and that some users are distrusting of some Council decisions (e.g. diverting the funds for services to the South Road extension to now service the Eagle Air operation on Manaia Road).
• David Holmes will be the Council representative for the HUG
• Operators to write an article for the website detailing their specific operations. i.e. TVA operations, glider operations and Motorplex operations
• Put a note in the AIP letting visiting pilots know to check the Hood Website for details procedures.

• Items for the next council meeting:-
o Manoeuvring Area
o Water from a fire fighting aspect
o Look at unresolved issues
o Representatives for this meeting Robert Thurston, Tony van Dyk, Gene de Marco, Kerry Conner, Phil Patterson

• Next HUG meeting is to be held at the Wairarapa Ruahine Aero Club Rooms, 8th December 2008 at 1900 hours

Meeting closed 2155 hours